2016 NORTH FLORIDA FAIR NOVEMBER 3 – 13, 2016
Volunteer Information Sheet
To be a part of the fun the volunteer information sheet must be received by October 15th, 2016.
There are a wide variety of volunteer opportunities available before, during and after this huge annual event. The 75th Annual North Florida Fair is a great way to help your community, fulfill service hours for high school students and a wonderful promotional tool for businesses and organizations. Call us at 878-3247 or email us at email@example.com today!
The school tours program runs for four days this year, Monday, November 7th, Tuesday, November 8th, Wednesday, November 9th and Thursday, November 10th. Children from Pre-K through 3rd grade, as well as special needs children, spend the morning at the North Florida Fair touring the barns and the petting zoo. They are also entertained for about twenty minutes by one of our children’s acts. Two tours are run per day 9:15 AM, and 11:00 AM. The North Florida Fair is closed at this time. Depending on the children’s needs, a tour may be as large as 500 students or as small as 40. Schools are required to have one chaperone for every five children. Volunteers are needed from 9:00 AM until 1:00 PM each of the four days. Duties will be to monitor the buildings and entertainment areas along with other duties the tour guides assign.
Fine Arts Department
Registration for all of the fine arts entries at the North Florida Fair takes place on Friday, October 28th from 11:00 AM until 7:00 PM and on Saturday, October 29th from 10:00 AM until 5:00 PM. Each entry must be checked in and tagged; a receipt is then given to the owner. Pieces must be separated by type, e.g. oil paintings, photography, pencil drawings, pottery, etc. On Sunday, all of the entries are hung or placed on display. We receive hundreds and hundreds of works each year, so the task is very time consuming. The chairperson for the Fine Arts Department sincerely welcomes any assistance that can be given during registration and display.
Open to the general public during the run of the Fair and is located in our agricultural building where many of the exhibits are interactive. Guests can run their hands through baskets filled with colorful grains and seeds, make butter, and construct a seed necklace that will sprout within 24 – 48 hours of visiting the Fair. Volunteers are needed to teach Fair guests how to make butter from cream, and how to construct a seed necklace. Also in this building is the Harvest Decorating. From time to time, throughout the Fair, this exhibit will need someone to check on the “status” of the veggies to ensure that there have been no spills and to remove any item that may be going bad. Any discarded items should have the entry tag removed and taken to the office. Volunteers are needed at various times from opening until the time buildings close each evening. The Fair opens at 5:00 PM on weekdays and closes at 10:00 PM except Fridays when they close at 11:00 PM. Saturdays, the Fair opens at noon, and buildings close at 11:00 PM. Sundays, the Fair opens at noon, and buildings close at 8:00 PM.
Vendor Booth Judges
November 3, 2016, opening day of the Fair! What an exciting time this is, and a time when the judging of vendor booths takes place. We need volunteers willing to walk around to the various booths; it takes about two (2) hours. You will judge the booths on certain criteria that will be listed on the judging sheet you are given.
If you enjoy working with animals, then this is for you! During the run of the 11-day Fair we are in constant need of volunteers to assist the chairpersons and their aides in the general cleaning of the cattle, goat and poultry barns. Although not the most pleasant of chores, it is none the less one that must be done.
Blessed are those who help us pick-up the litter and trash. Obviously, this is an ongoing need starting about two hours after the Fair opens each day and ending about the time the buildings close each night. Volunteers are needed who are willing to pick-stick, wipe down the tables in the food court area and in general keep things looking nice. The Fair opens at 5:00 PM on weekdays and closes at 10:00 PM, except Fridays when they close at 11:00 PM. Saturdays, the Fair opens at noon, and buildings close at 11:00 PM. Sundays, the Fair opens at noon, and buildings close at 8:00 PM.
Phone calls requesting information about the Fair start coming into our office on a regular basis in mid-October and last through the end of the Fair in mid-November. Having volunteers answer the telephones, greet visitors and perform other general clerical tasks is very helpful and genuinely appreciated. The office opens at 8:00 AM and is open until 5:00 PM on weekdays through Friday, October 28th. On Monday, October 31st, the office starts keeping late hours – open until 8:00 PM through November 2nd, then will be open until the Fair closes each evening through November 13th. Previous office/administrative experience would be helpful.
Each evening during the eleven-day run of the Fair, announcements are made on the Fair’s public address system. We need adults with pleasant “radio announcer” voices and clear diction to make announcements for our vendors, sponsors, and coming attractions each evening. The public address system announcer is seated in the information booth at the Fairgrounds and, between announcements, can assist our Guest Services Manager with other miscellaneous tasks. This person would also serve as liaison between vendors and the concession manager, the soda representative and servicemen, maintenance department and other staff. Maintain suggestion box and in general provide a positive reception of issues that arise with both vendors and patrons. Volunteers are needed from opening until the time buildings close each evening. The Fair opens at 5:00 PM on weekdays and closes at 10:00 PM, except Fridays when they close at 11:00 PM. Saturdays, the Fair opens at noon, and buildings close at 11:00 PM. Sundays, the Fair opens at noon, and buildings close at 8:00 PM.
Vendor Meeting Assistant
A volunteer will be needed for 2-3 hours on Wednesday, November 2nd to assist the Concessions Manager with the Vendor meeting. Your duties will include greeting vendors and guests, setting up and directing them to the refreshments, making sure all present have signed in, hand out materials, assist with door prizes and help with straightening up after the meeting has finished.
If you are interested in volunteering at the fair please contact us ASAP.
Plans for this are made year round!